Job Description

**Job Description** Location: Chicago, Illinois Business Unit: Rush Medical Center Hospital: Rush University Medical Center Department: Ophthalmology-GME **Work Type:** Full Time (Total FTE between 0.9 and 1.0) **Shift:** Shift 1 **Work Schedule:** 8 Hr (8:00:00 AM - 4:30:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( **Pay Range:** $25.20 - $39.69 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. **Summary:** This position handles work that is confidential, complex, requires collaborative coordination, close attention to detail and must use independent judgment. Coordinates resources at specific times of the academic year with close attention to detail impacting a large segment. . This position supports and is responsible for all GME activities, residency recruitment and match activities, medical student/resident rotation activities, all CME activities, and coordinates the department's alumni activities and the OPPE bi-annual process. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures. **Other information:** **Required Job Qualifications:** - Bachelor degree. - 5 years of experience in an administrative office preferably at the academic level. - Knowledge of ACGME, RRC rules and regulations, processes, policies and procedures. - Microsoft applications including Access, Word, Excel, Publisher and PowerPoint. - Ability to meet and greet people, independent work, and other applications such as CARRS (ACGME System), Survey Monkey, MedHub and ERAS. - Occasional work under pressure and meeting deadlines such as preparations for an RRC site visit. **Responsibilities:** RESIDENCY PROGRAM APPLICATION PROCESS 1. Manages and coordinates the electronic resident application process. 2. Uses criteria provided by Program Directors and the ERAS system to screen applications and submit to Program Directors for review. 3. Communicates with applicants and candidates and matched incoming housestaff for the Program Directors. 4. Coordinates interview dates with faculty and applicants. 5. Provides applicants with necessary information regarding the process, transportation and accommodations. 6. Develops and maintains recruitment database and prepares various reports to Program Directors. 7. Serves as a resource of information for applicants and candidates. 8. Coordinates all visits. HOUSESTAFF ORIENTATION 9. Coordinates the annual update to the Residency Handbook and Website. 10. Provides information relative to "On Boarding" residents such as licensure, CA-MED forms Housestaff data sheets, addresses, etc. 11. Coordinates photography sessions for incoming residents, housestaff materials and speakers for orientation day. 12. Coordinates ACLS Course and BLS Course for incoming residents and residents who are to be re-certified and the purchase of books and materials for the same. Keeps registration and attendance records. 13. Coordinates the Mentoring and Advisor Program. HOUSESTAFF PROGRAM ONGOING MANAGEMENT 14. Fields questions for Program Directors as residents require. 15. Maintains database of all current and former housestaff. 16. Prepares paperwork for resident appointment, promotion and termination as GME requires. 17. Collects housestaff evaluations and follows up on delinquents and reports to Program Directors. 18. Processes all graduation certificates. 19. Interfaces with Payroll on PTO, LOAs, etc. 20. Collects funds from faculty for housestaff event contributions. 21. Completes TN-MED forms for licensure certifying dates of training. 22. Maintains Freedom Cards for On Call and night float residents in accordance with policy and practice. 23. Coordinates visiting resident arrangements and orientation and supports rotating residents. 24. Completes annual FREIDA Survey. 25. Compiles documentation for housestaff rotating at Stroger Hospital. HOUSESTAFF EVENTS COORDINATION 26. Annual Attending and Resident Awards. 27. Alpha Omega Alpha Dinner. 28. Chief Residency Reunion. 29. Resident Welcome. 30. Graduation celebration. 31. Coordinates 2 parties and three retreats. GENERAL ADMINISTRATIVE SUPPORT 32. Answers telephones for DoIM and Residency Program. 33. Supports the above with applications, proposals, correspondence and any other clerical work required by the Director and staff. 34. Coordinates appointments. 35. Coordinates and Proctors "In-Training" Examinations for the America College of Physicians. 36. Participates in preparations for the ACGME Accreditation. 37. Transcribes resident notes and subspecialty letters dictated by Program Directors. 38. Reviews and edits general and personal correspondence from the Program Directors into individual resident files plus all graduated resident files. 39. Assists Finance staff with data to support RUMC documentation for the Medicare Cost Report and GME reimbursement. 40. Covers for office staff in their absence such as the Administrative Assistant to the Department Chairman. 41. Manages the MedHub evaluation system by distributing and accounting for returns. Follows up with delinquents. 42. Creates and utilizes Access databases as requested and directed. 43. Supports the Associate Program Director for Evaluation and Ambulatory Experiences on a variety of projects such as posters and pamphlets. 44. Coordinates with clinical offices for those the position supports since all work in their areas in multiple capacities. 45. Picks up, drops off and distributes mail for all DoIM Program and Administrative Office. 46. Receives verifications and provides the coordination including reminds for Program Directors. 47. Maintains On-Call residency schedule and distributes accordingly. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. **Position** Senior Residency Coordinator - Ophthalmology GME **Location** US:IL:Chicago **Req ID** 23320

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Hourly pay, Full time, Casual work, Work at office, Shift work, Night shift,

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